Achoo! Great… someone is sick at the office again.
We’ve all had days working across from a sick colleague — hearing them cough, sneeze, and sniffle all day long. You wonder if they really should have come to work today, but maybe they had no choice.
According to the BLS, 68% of civilian workers get fewer than ten days of paid sick leave per year, and 20% have less than five. Your colleague could have used all their leave time, or if they’re new, they may not be eligible yet.
Despite the pandemic, there’s still no specific paid sick leave laws in the U.S. While some states may have their own requirements, companies are often left to make their own decisions about whether to offer paid sick days, and when employees can use it.
If you’re looking to implement a sick leave policy, this post is for you. Here are some common scenarios to think about, when employees may need to use sick time.
When They Have a Contagious Illness
When someone has an infectious illness, like COVID or the flu, they should stay away from work to avoid spreading the virus and putting their coworkers at risk. The sick employee also gets to rest and recuperate, so they can come back to work fully recovered.
It’s particularly important for employees who work in close contact with people—like hospitality and healthcare workers—to take time off when they have a contagious illness. They could pass that illness on to their patients or clients, who may be much more vulnerable than they are.
If They Have an Illness or Injury That Affects Their Work
When someone has an illness that affects their ability to work, it is important for them to take sick leave until they can work as normal. Say an office worker has a migraine. It’s unlikely they’ll be able to stare at their computer screen for long periods. Similarly, if a construction worker has a broken arm, they won’t be able to do their work safely.
Working with an illness or injury doesn’t just impact work quality—it can also make the employee’s condition worse. If an employee has an injury that requires time off to recover, they should get a doctor’s note that explains how much time they’ll need and why.
To Attend a Medical Appointment
Employees should also take sick time when they need preventive medical care—like getting a flu shot, visiting the dentist for a check-up, or seeing their doctor for regular tests and screenings. These appointments all help employees stay healthyin the long run.
Many companies allow employees to take sick leave hours rather than full days if they need to miss work for a medical appointment.
To Look After Their Mental Health
Taking a sick day is not just about taking care of your physical health. It is also important that employees can take time off for mental healthreasons—especially considering how many are overwhelmed. According to the APA, 27% of adults in the US say that “most days they are so stressed they cannot function.”
Using sick time for a mental health day can help reduce employees’ stress and anxiety levels. So giving employees time off to look after their mental health can prevent stress from spiraling into burnout and other serious medical conditions.
If They Are in the Hospital
Taking a sick day when an employee has been hospitalized is essential for their health and wellbeing. They may be in the hospital to receive a medical diagnosis, recover from an accident, or to receive scheduled treatment for a known health condition.
But whatever the reason, being in the hospital can be a stressful and overwhelming experience. And even for scheduled treatments, hospital visits take time. Employees will likely lose several hours just waiting to be seen. By taking a full sick day, they can focus on their healthcare without the added stress of worrying about how much work they’re missing.
When Their Child is Sick
If an employee’s child is sick, they may need to stay home from daycare without notice. Parents who work in an office may struggle to find a last-minute babysitter. Taking sick leave or paid time off may be their only option to care for their child.
Even if that employee works from home, it can be extremely difficult to do their job properly while also caring for their kid. Not only is it emotionally draining to have to manage both at once, but it can also lead to fatigue, stress, and even burnout.
Taking a sick day when their child is unwell allows employees to focus on their child’s needs without juggling meetings and work deadlines at the same time. Additionally, if your employee’s child has a serious illness, parents can normally take up to 12 weeks of unpaid leave per calendar year to care for their child under the Family and Medical Leave Act(FMLA).
To Care for Another Family Member
Many employees don’t just take care of their children. More than half of adultsin their 40s are part of what’s known as the “sandwich generation,” meaning they provide care for their children as well as aging parents. Employees may also have a sick family member other than their parents who needs their care.
It can be difficult for employees to care for their loved one and keep up with their job. Say an employee’s grandparent, sibling, or domestic partner has been hospitalized. They may need to take time off to attend doctor’s appointments with them or help with the recovery process. Taking a sick day in these circumstances allows employees to focus on the needs of their family members without any added work stress on top.
To Take Family Leave
The Family and Medical Leave Actlets eligible employees take time off work for family and health-related reasons—including pregnancy and childbirth, adoption, or because of their own serious health condition.
Under the federal law FMLA, employees can take 12 weeks of unpaid, protected leave for family or serious medical reasons. Depending on where your company is based, there may be additional state laws you need to follow when providing employees with family leave.
Paid Sick Leave: One of the Most Valuable Benefits for Employees
If companies only learn one lesson from the pandemic, it should be that the benefits you offer employees make a huge difference in their lives. A generous sick leave policy goes a long way in helping employees build healthy habits and thrive in your workplace.
Gympass can help you foster a happier and healthier workforce, with access to dozens of gyms and health apps. Need help planning your employee wellness program? Speak to one of our wellbeing specialiststoday!
- 69 percent of civilian workers with paid sick leave received a fixed number of days in 2021. Bureau of Labor Statistics. February 4, 2022. Retrieved January 18, 2023 from https://www.bls.gov/opub/ted/2022/69-percent-of-civilian-workers-with-paid-sick-leave-received-a-fixed-number-of-days-in-2021.htm
- More than a quarter of U.S. adults say they’re so stressed they can’t function. American Psychological Association. October 19, 2022. Retrieved January 18, 2023 from https://www.apa.org/news/press/releases/2022/10/multiple-stressors-no-function
- Family and Medical Leave Act. U.S. Department of Labor. Retrieved January 25, 2023 from https://www.dol.gov/agencies/whd/fmla
- More than half of Americans in their 40s are ‘sandwiched’ between an aging parent and their own children. Pew Research Center. April 8, 2022. Retrieved January 18, 2023 from https://www.pewresearch.org/fact-tank/2022/04/08/more-than-half-of-americans-in-their-40s-are-sandwiched-between-an-aging-parent-and-their-own-children/
The Gympass Editorial Team empowers HR leaders to support worker wellbeing. Our original research, trend analyses, and helpful how-tos provide the tools they need to improve workforce wellness in today's fast-shifting professional landscape.